Here is How to Change Course or University Successfully

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The Kenya Universities and Colleges Central Placement Service (KUCCPS) online application portal gives students a chance to change their course or universities even after they have reported.

Such an application is only possible for KCSE candidates who sat their exams recently and have been successfully placed to various universities and colleges in the 2020/2021 cycle. Continuing students can only change their University but not the course. And it is only for the Government Sponsored list of students in various colleges and campuses.

How to Change Course or do an Inter University Transfer
Follow this guide;

Step 1; Visit:
Step 2: Click Transfers Tab on Top (Then follow the steps below after payment)

Select the course you want to transfer to, put the PROGRAMME CODE in the inter-institution transfer field. You will only be allowed to proceed to the next step if you meet the cutoff and minimum requirements.

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Select the Reason for Transfer (Medical, Person With Disability, Financial Reasons, Not my preferred course or other).

After selecting, attach a document that supports your reason for transfer. For continuing students who want to transfer. You must attach your transcripts.

Then fill in the reason for the Transfer Application in not less than 300 characters and note more than 300 characters.

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The next step will load automatically if you have done everything right. Otherwise you will not be able to proceed to the next step.

  • Step 5: Transfer Payment

Follow the payment procedure that will appear after completing reason of transfer.  Pay via Lipa Na Mpesa Paybill and enter the Mpesa Confirmation Code.

The system will validate your payment and the next step will load automatically.

Then click submit. Enter you index number if asked to do so and click submit again.


The institution which you applied to transfer to (receiving institution) will receive your transfer and endorse or reject.

The major factor that will be considered by the receiving institution on whether to approve or reject your application is spaces available in the course you want to join.

  • Step 7: Endorsement By Releasing Institution

Once your transfer has been approved by the receiving institution, the releasing institution will then endorse you transfer.

  • Step 8: Review By KUCCPS

After being endorsed by both the receiving and the releasing institution, KUCCPS  will be notified that the applicant has been accepted to join the institution that he applied to transfer to and he has been released from the institution that he was initially placed.

KUCCPS will then review you application for approval

  • Step 9: Transfer Letter

Once your application has been reviewed by KUCCPS and approved then the next and last step  is downloading the transfer letter and presenting it during admission or reporting.

Such Transfer Forms are now available and can be filled online. You don’t have to present them to the university of transfer physically.

You will be required to pay ksh. 1,000 for inter inter institution transfer. Only proceed if you fully understand the transfer application instructions.

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Only KCSE 2018 and 2019 candidates are eligible for transfer.

Change of course within the same University should be done after reporting at your University not through KUCCPS portal.

Endorsement and approval of application Timelines

The number of days it takes for the receiving institution to endorse your application varies depending on how faster the receiving institution’s registrar of academic is. It  can take a day, a week, two weeks or even a month.

It takes about 14 working days for KUCCPS to review and approve your transfer after it has been endorsed by both the releasing and receiving institution.



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